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Case study

Seishin Ryu Niwa

A home online for a kura-based karate club and its whānau

Seishin Ryu Niwa is a karate club training at Te Kura Kaupapa Māori o Te Rangi Āniwaniwa, Kaitaia. We built a bilingual site with online registration and a private admin. Kaiako and whānau now have one place to go for registration, class times and pānui.

Karate · Kaitaia, Northland · Built for Seishin Ryu Niwa

The Seishin Ryu Niwa home page, with the club's bilingual welcome and a register button.

The problem

Paper forms, and no one place to look

The club was doing the work, but registration ran on paper forms, and class times and pānui had no single home that kaiako and whānau could rely on.

  • Registration ran on paper forms.
  • Class times and pānui had no single home that kaiako and whānau could rely on.
  • Class times could end up written differently in different places.
  • The club's karate kupu and the belt progression were only on paper, as photographed documents.

What we put in place

One site for whānau, one admin for the club

A bilingual site with online registration, and a private admin for the membership register, pānui, a calendar, a gallery and the Japan 2027 trip pages.

  • Online registration.

    Whānau register online in te reo and English, one step at a time, instead of on a paper form.

  • Membership register.

    A private admin where the club keeps its membership register in one place.

  • Pānui.

    Kaiako post pānui from the admin, and they appear on the public site.

  • Calendar.

    Class times and one-off events sit on one calendar on the site.

  • Gallery (Whakaahua).

    A gallery of club photos, newest first.

  • Japan 2027.

    Trip pages where whānau can find the trip details and register their interest.

  • Ako pages.

    Pages where whānau can look up karate kupu and follow the white-to-blue belt progression with their tamariki.

  • Roll and lock-up checklist.

    Kaiako can take the session roll and sign off the lock-up checklist in the admin.

How it fits together

  1. One place for whānau.

    Registration, class times, pānui, the calendar and the Japan 2027 pages all sit on the club's own bilingual site. Whānau only need to know one address.

  2. A private side for the club.

    Kaiako and the committee use a separate admin to keep the membership register and to post what whānau will see on the public side.

  3. Built to be shared.

    The platform was built so another club can run on it with its own name, look and content. Pioke (pioke.org) now runs on it as a second club.

What changed

A new way of working

These are the practical changes now in place.

  • Registering online.

    Whānau register online instead of filling in a paper form.

  • One register.

    The club keeps its membership register in one place.

  • One home for pānui and class times.

    Kaiako and whānau know where to look.

  • A second club on the same platform.

    Pioke (pioke.org) now runs on the same platform.

  • A register the club can take with it.

    The membership register can be exported when it is needed.

Still evolving

The site keeps growing alongside the club, and each new piece moves ahead when the club is ready for it.

Is your club or rōpū still running on paper?

Let's kōrero about what one place for your whānau could look like.

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